The bleak statistics are in, and they show that we’re a really stressed-out nation. As of 2017, 77% of people reported experiencing physical symptoms caused by stress and nearly half reported that stress has a negative impact on their personal and professional life.
Learning how to stay organized despite having to balance your work, life, and family, is critical to feeling calm and in control.
Let’s get into how to master productivity and decrease your stress at the same time!
Rock the To-Do List
No matter how you want to write down your daily tasks, get them down on either paper or in electronic form (there’s plenty of great apps for that).
Don’t waste precious memory space or brainpower trying just to remember everything you need to do.
If you want to really be on top of your game, prioritize creating a daily, weekly, and monthly to-do list. And make sure that you actually cross off each item after accomplishing it! You’ll feel a sense of empowerment and motivation to keep going.
Do the Hard Stuff First
It’s so easy for us to procrastinate the big, daunting tasks for the next day. But how many times have you had to pull an all-nighter kicking yourself for waiting until the last minute? As we all know, the longer you wait, the more you want to put the task off altogether.
Break the pattern! Commit to getting the big stuff done out of the way first. The big stuff requires most of your energy, but you’ll still have some leftover to tackle everything else.
And, don’t forget to break down the big, hard things into smaller, achievable goals. Studies show that taking breaks on a regular basis can really help recharge your batteries. Keep that in mind as you’re planning out your day.
Prioritize the Tasks
This is critical when it comes to mastering organization. It’s impossible to get everything done in a single day, week, or month. If you try to accomplish everything, you’re well on your path towards burning out and actually getting nothing done. Not good!
Instead, shift your focus from trying to cram as much as you can into one day into prioritizing tasks with a simple system.
Many people benefit from the red, yellow, and green system. Red means the task must be done ASAP; yellow means it’s important to get done after the red ones are completed; green is the last tasks to complete.
Having a prioritization system in place can enhance your efficiency and time management while keeping you feeling sane.
Find Your Right Tools
When it comes down to the best ways to stay organized, it comes down to consistency. Which tools are you most likely to consistently use?
Some people are more visual- they’re the types that do well with post-its all over their desk and large reminders on their dry erase boards.
Others may be more connected to their smartphones and laptops. They’ll do well downloading the right technology that will alert them to meetings or appointments and allow them to swipe or click them as completed.
Others do bets with a blend of both physical and digital products. Don’t be afraid to experiment and find what works for you! With so many different organizational tools out there, take the time to find the right ones that keep you motivated and on track.
Act Immediately When Possible
Ever heard of the 2-minute rule? Many business owners attribute it to their organizational success.
The philosophy here is simple: if you can accomplish a task in two minutes or less, do it now rather than wait.
That applies to everything in your life from wiping down the counter to firing off that email to putting your clothes in the hamper.
Little things can add up to big, daunting task. If you can tackle them while they’re still easy and small, you’ll find yourself feeling more balanced overall.
Give Everything a Home
It’s hard to stay sharp and focused on the task at hand when you can’t find a document, important book, or pen.
Remedy this common problem by committing to giving everything you own a home.
When things have a home, they inherently have a sense of purpose and value in your life. You know where they are, and you know to put them back in their place. This streamlines your organization process and makes your workspace and home life significantly cleaner.
Delegate When Needed
If you’ve ever heard the phrase time is money, know that this can absolutely apply to managing your work-life balance.
Some tasks or chores are worth outsourcing, but only you can decide if its worth the cost. Nowadays, you can outsource anything from housecleaning to a virtual assistant to your grocery shopping. If you’re spending too much time running around doing certain errands, you may benefit from hiring out experts.
This is especially true if you have a side gig or another job where you can generate even more income in the meantime.
After all, when it comes down to it, free time is precious. You can always get money back, but you can never get back lost time!
Final Thoughts on How To Stay Organized
For most people, the art and science of how to stay organized represent a lifelong process. Don’t be too hard on yourself and commit to practicing kindness and acceptance when you don’t master these skills perfectly.
At Oversize Planner, we’re passionate about streamlining your organization process at home and at work. Check out our extensive inventory of planners today!